VLC Policies

Verona Lacrosse Club Refund Policy

Upon completion of registering the athlete, parents or legal guardians are agreeing to the following:

1. Registration fees will be payed in full either at registration or by the final designated payment plan date if payment plan was selected during the registration process. The payment plan dates are established annually based on organization needs.
2. Any outstanding fees including, unfulfilled volunteer hours, rental equipment loss or damage fees, outstanding registration fees, and any associated late fees, will be charged to the payment method on file.

Although we strive to ensure athlete retention, we understand that unforeseen circumstances may arise. Any requested refunds must be directed in writing to your corresponding youth director and program coordinator.

The Verona Lacrosse Club (VLC) is a volunteer organization. To ensure its ongoing success, all members are required to participate in volunteer opportunities. Although a buyout option exists, VLC depends on parent/ guardian volunteers to run each season. Therefore, we urge families to accept volunteer hours instead of choosing the buyout.

Volunteer Policy

• There is a minimum volunteer hour commitment of 4 hours to play with the club. The hour amount changes with the number of players you have in the program, increasing by 2 hours for additional player. 1 player = 4 hrs. 2 players = 6 hrs. 3 or more players = 8 hrs.
• A minimum of 1 hour is required at Badger Spring Invite (BSI).
• There are numerous game and non-game volunteer opportunities that qualify for volunteer hours.
• Tracking volunteer hours will be done within the Crossbar app. Please be sure you have access to the app and/or website to claim and track your hours. It is the parents'/ guardians' responsibility to ensure they have completed their volunteer hours.
• Volunteer Coordinator(s) will coordinate game day volunteering opportunities.
• Volunteer Coordinator(s) may implement and assign team-specific volunteer commitment deadlines to ensure volunteer commitments are met.
• Volunteer opportunities for a family can be fulfilled by players 16 years or older or by players younger than 16 if under the supervision of a parent or guardian. Requests for exceptions to these age limit requirements may be granted by the Volunteer Coordinator.
• Families unsure of the status of or have questions pertaining to their volunteer commitment should contact the Volunteer Coordinator.

Buyout option: Families who choose not to commit to volunteer hours for the league season can elect an upfront Volunteer Buyout option of $250 for their registered player. Families choosing the Buyout Option at the time of registration will be required to submit their payment at the time of registration.

Delinquency: All volunteer tracking is completed through the Crossbar App. When families agree to the volunteer policy during registration, they simultaneously authorize VLC to charge their account for any unfulfilled hours. The fee is $25.00 for each hour that has gone unfulfilled.

Athletes playing on the boys teams can rent a helmet, chest protector, arm guards, gloves, and stick. Athletes playing on the girls teams can rent a stick and eye cage. Rental equipment will be handed out at the first practice and must be returned to the equipment manager or Team Parent Representative within 5 days of the final game of the season. However, this is subject to change based on the discretion of the Equipment Manager. Any equipment that is determined to be lost or damaged beyond repair by the Equipment Manager is subject to an associated replacement fee. Any items that are not returned within the specified time frame are subject to a late fee.

Rental Terms

Equipment Description with associated replacement fees:

• Boys Lacrosse Helmet (Big $200, Small $90)
• Boys Lacrosse Chest Protector ($80)
• Boys Lacrosse Elbow Pads ($30)
• Boys Lacrosse Gloves ($30)
• Boys Lacrosse Stick - Men's ($100)
• Girls Lacrosse Eye Cage - ($50)
• Girls Lacrosse Stick- Women's ($110)

Hereinafter known as the “Equipment.”

Rental Type: Fixed Lease: The Lessee shall lease the Equipment starting on the first day of practice, and end at the culmination of the spring Verona lacrosse season. The Lessee must return the Equipment to the Lessor in the condition received, with the exception of normal wear and tear.  

Rental Fees: The rent for the Equipment will be $65.00 for boys lacrosse gear and $25.00 for girls lacrosse gear. The rent will be paid prior to the Lessee taking possession of the Equipment.

Use of Equipment: The Lessee will use the Equipment in good and careful manner and will comply with all of the manufacturer’s requirements and recommendations respecting the Equipment and with any applicable law, whether local, state, or federal respecting the use of the Equipment, including, but not limited to, environmental and copyright law. The Lessee will use the Equipment for the purposes that it was designed and not for any other purpose. Unless the Lessee receives prior written consent of the Lessor, the Lessee may not alter, modify, or attach anything to the Equipment

Warranties: The Equipment will be in good working order and good condition upon delivery. The Equipment is of merchantable quality and is fit for the purposes that it is ordinarily used. 

Loss or Damage: To the extent permitted by law, the Lessee will be responsible for the loss, theft, damage, or destruction to the Equipment from any and every cause. In the event of loss or damage, the Lessee will provide the Lessor with prompt written notice of such loss or damage and will, if the Equipment is repairable, put or cause the Equipment to be put in a state of good repair, appearance, and condition. In the event of total loss of the Equipment, the Lessee will provide the Lessor with prompt written notice of such total loss, and will pay to the Lessor all associated replacement fees.

Ownership: The Equipment is property of the Lessor and will remain property of the Lessor.  The Lessor warrants that the Lessor has the right to lease the Equipment according to the terms in this agreement. 

Insurance: No insurance coverage for this Equipment is required under this agreement.  By selecting "yes" to equipment rental during registration process, the parent or guardian of the registered athlete agrees to the terms and authorizes charges to your stored form of payment for any rental equipment replacement or late fees.

Indemnity: The Lessee will indemnify and hold harmless the Lessor against any and all claims, actions, suits, proceedings, costs, expenses, damages, and liabilities, including attorney’s fees and costs, arising out of or related to the Lessee’s use of the Equipment. 

Entire Agreement: This Agreement will constitute the entire Agreement between the Parties. Any prior understanding or representation of any kind preceding the date of this Agreement will not be binding on either Party except to the extent incorporated in this Agreement. 

Servability: If there is a conflict between any provision of this Agreement and the applicable legislation of the State of Wisconsin (the “Act”), the Act will prevail and such provisions of the Agreement will be amended or deleted as necessary in order to comply with the Act. Further, any provisions that are required by the Act are incorporated into this Agreement. In the event that any provisions of this Agreement are held to be invalid or unenforceable in whole or in part, those provisions to the extent enforceable and all other provisions will nevertheless continue to be valid and enforceable as though the invalid or unenforceable parts had not been included in this Agreement and the remaining provisions had been executed by both Parties subsequent to the expungement of the invalid provision. 

Governing Law: This Agreement shall be construed and governed in accordance with the laws located in the State of Wisconsin.

Generally, VLC will use images in their original form or enhanced, altered, or modified to promote the Verona Lacrosse Club on social media, enhance our website, and develop promotional materials to be distributed in our community. It is incredibly rare that a child would be identified by name on social media platforms as we strive to promote the collective strengths of VLC over the achievements of a single player. However, we want families to understand that there are potential risks when personally identifiable information is posted online, as global access to the internet prevents full control over who may view or use such information. These risks have always existed; however, our intent is to positively highlight and celebrate your child and their involvement in our program. Any parent is welcome to request an image be removed at any time. Contact the Webmaster to do so.

Verona Lacrosse Club holds at our core the importance of inclusive practices aligned with USA Lacrosse policies. Verona Lacrosse Club believes that all children have the right to participate in sports of their choosing. Our coaches are encouraged to learn diversity best practices and cultural competency. Our club prohibits harassment, discrimination, and bullying of any kind. For more information on USA Lacrosse Anti- Harassment & Discrimination and Age & Gender Inclusion Policies see links below.